Microbiology-Immunology Room Request

Department
1st Contact Name
1st Contact Phone Number 1st Contact Phone Number - ### - ### ####
1st Contact Email
2nd Contact Name
2nd Contact Phone Number 2nd Contact Phone Number - ### - ### ####
2nd Contact Email
NU Chart String Number - This must now include a five digit account code. If catering is processed for this reservation, this is the chartstring that will be charged.

Please Note: You must add your Chartstring Fund, Department and Account Code in order for your request to be processed. FSM does not charge room rental fees. Chart Strings are required in case of no shows, late cancellations or damages.
Date Date / MM / DD YYYY
Do you have additional or alternate dates?

Do you have additional or alternate dates? Yes - Additional Yes - Alternate
Type Additional Dates here
Type Alternate Dates here
Event Start Time
Please consider any set-up that may be required when requesting a start time below. This is the event start time. Event Start Time
Please consider any set-up that may be required when requesting a start time below. This is the event start time. : HH MM AM/PM
Event End Time
Please consider any break-down that may be required when requesting a end time below. This is the event end time Event End Time
Please consider any break-down that may be required when requesting a end time below. This is the event end time : HH MM AM/PM
Event Title
Event Types

Please familiarize yourself with the event types before choosing the most appropriate one for your event (a brief description of each is listed below):

Department Research: Experiments and exploration of ideas that are not externally funded; nor are they discrete projects separately budgeted and accounted for.

Industry Clinical Trial: Clinical trials funded by industry, typically pharmaceutical companies; participation of human subjects.

Instruction: Teaching activities, training activities supported by institutional funds.

Non-University Activity: Space used by a non-NU entity.

Other Institutional Activity: NU public service, unallowable activities, student activities, auxiliary enterprises, and agency activity.

Other Sponsored Activity: Sponsored public service, contract for service activities, seminar and conferences.

School/Department Administration: Administrative space in academic units.

Sponsored Research: Space for externally funded research and development, university research, and cost sharing benefiting this research; this research is separately budgeted and accounted for.

Sponsored Training: Training activities funded by outside agencies and organizations.

Student Services Administration: Administration of student affairs and for services to students.
Event Type
Number of participants
Audio Visual: Please indicated if you plan to use AV for this event. (Please Note: AV equipment may not be available in each room)

Audio Visual: Please indicated if you plan to use AV for this event. (Please Note: AV equipment may not be available in each room) Yes No
Catering: Please indicate if you plan to provide refreshments at this event.

Catering: Please indicate if you plan to provide refreshments at this event. Yes No
Microbiology-Immunology Rooms (capacity).
Please check all requested rooms.

Microbiology-Immunology Rooms (capacity).
Please check all requested rooms. Tarry 6-712 (15) Searle 3-422 (15)
Notes
Please provide any additional information about your event.
Department of Microbiology-Immunology Conference Room Policy & FSM Confirmation Conditions

The Department of Microbiology-Immunology (M-I) conference rooms include Searle 3-442 and Tarry 6-712. If you have any questions regarding the conference rooms, please contact Cynthia Naugles at c-naugles@northwestern.edu or 312-503-0489.

Conference Room Hours and Room Use

• Cynthia Naugles receives, reviews, and approves all requests for conference room space.
• Conference room hours are from 7:00am - 7:00pm Monday through Friday.
• The conference rooms are accessible without a key during work hours; if your meeting is before/after business hours, you will need to obtain a key from Cynthia the day before your reservation.

Conference Room Features

Tarry 6-712 — Podium, White Board, Chalkboard, Projection Screen, Digital Projector, Wired Data Port, Wireless Internet
(NU Network)

Searle 3-442 — White Board, TV/Monitor, Wired Data Port, Wireless Internet (NU Network)

Set-up and Clean-Up: The event coordinator is responsible for any set-up and clean-up required and sufficient time should beincluded in the original reservation request.

Cancellations: Please notify Cynthia of any room cancellations as quickly as possible so the space can be utilized by others as needed.

NUFS Chartstrings: Use of Tarry 6-712 and Searle 3-442 is free of charge. However, all reservation requests must include a complete NUFS chartstring, with five digit account code, in order for a space request to be processed. The NUFS chartsting will be held on file for incidental purposes, and no charges will be made to the chartstring without the event coordinator’s knowledge.

Building Access Hours: Tarry/Ward/Searle Building - Monday-Friday: 6:00am-7:00pm. These are secure buildings and require a Northwestern Medicine ID badge or NU Wildcard for entry. If event participants do not have an NM or NU badge, special arrangements must be made with the FSM Research Office. Please send your name, netID, department, title and email address to fsm-research@northwestern.edu and request access to the eAdvance system.

Please feel free to contact me with any questions. All changes should be submitted in writing.
Confirmation Conditions

Confirmation Conditions I understand and agree to the policies as listed above. By clicking this box, I agree to follow the policies outlined above.

Microbiology-Immunology Room Request

Microbiology-Immunology Room Request

Event Types Please familiarize yourself with the event types before choosing the most appropriate one for your event (a brief description of each is listed below):

Department of Microbiology-Immunology Conference Room Policy & FSM Confirmation Conditions

Event Types

Please familiarize yourself with the event types before choosing the most appropriate one for your event (a brief description of each is listed below):