FSM Student Research Conference Reimbursement Fund

Please upload Expense Report along with all supporting documents per guidelines.

Netid (unique identifier):
Legal Name Legal Name First Last
Northwestern Email
Class year
Within 14 days of completing travel, please submit an expense report with all required supporting documentation. Please follow all necessary requirements and guidelines at FSM Student Research Guidelines
CONFERENCE APPROVAL
Please upload the approval conference e-mail from Liza Rivnay

Attach Files
EXPENSE REPORT
Please upload a completed Expense Report as a PDF Attachment.

Attach Files
Please attest that you signed the expense report with a wet (not web) signature to ensure timely reimbursement.

Please attest that you signed the expense report with a wet (not web) signature to ensure timely reimbursement. Yes, I signed the expense report with a wet signature
RECEIPTS--IF FILE IS TOO BIG TO UPLOAD, PLEASE REFER TO ONEDRIVE SECTION BELOW TO PROVIDE LINK TO ONEDRIVE FOLDER
Please upload receipts here in the following order:
1) Conference registration fees
2) Airfare/baggage
3) Hotel/motel/airbnb (if there is more than one person in a room, the cost of the room should be shared equally with the other attendee(s)
4) Ground transportation
5) Itemized meal receipts

Attach Files
ONEDRIVE LINK TO FOLDER IF UPLOAD IS NOT WORKING
If you are unable to upload documents, please include the link to a onedrive folder here with ALL the documents required. Please ensure that the following email addresses have viewing rights to your onedrive folder:
1) Cleo.Wade@northwestern.edu
Please ensure that you give onedrive folder access to

Please ensure that you give onedrive folder access to cleo.wade@northwestern.edu liza.rivnay@northwestern.edu
Are you a RISE Scholar using your RISE PD-fund for these expenses?

Are you a RISE Scholar using your RISE PD-fund for these expenses? Yes No Other Other
PLEASE ATTEST TO THE BELOW TO ENSURE TIMELY REIMBURSEMENT!

PLEASE ATTEST TO THE BELOW TO ENSURE TIMELY REIMBURSEMENT! Receipts are legible Conference approval email is attached Hotel receipts contain all necessary information as described in pop up blurb Meal receipts adhere to guidelines outlined in pop up blurb Lyft/uber receipts adhere to guidelines outlined in pop up blurb

For Hotel receipts, please ensure:
1) Hotel name is visible
2) Dates of stay are visible
3) Guests names (your name) are on the receipt
4) The approved method of payment is visible

For Food Receipts:
1) Food receipts above $40 will not be reimbursed above the $40 limit
2) Alcohol will not be reimbursed
3) Multiple purchases of the same item on the same receipt may be flagged as unapproved purchases for another person as could 2+ main dishes, etc. In such cases, please note reasons for those purchases (i.e., one sandwich for lunch, one for dinner) to ensure timely reimbursement.
4) Food receipts must be itemized

For Lyft/Uber receipts:
Lyft Receipts must have your name as the rider visible
To download ride receipts on the Lyft App
1) Tap 'Export' in the top right corner.
2) Select the rides you want receipts for
3) Tap 'Send report' at the bottom of the screen.

Other:
1) Purchases made with Zelle or any other peer to peer app are will not be reimbursed
2) Purchases made with airline mile, gift receipts, etc. will not be reimbursed
If you have any questions or concerns please contact Cleo Wade.

FSM Student Research Conference Reimbursement Fund

FSM Student Research Conference Reimbursement Fund

Within 14 days of completing travel, please submit an expense report with all required supporting documentation. Please follow all necessary requirements and guidelines at FSM Student Research Guidelines

CONFERENCE APPROVAL

EXPENSE REPORT

RECEIPTS--IF FILE IS TOO BIG TO UPLOAD, PLEASE REFER TO ONEDRIVE SECTION BELOW TO PROVIDE LINK TO ONEDRIVE FOLDER

ONEDRIVE LINK TO FOLDER IF UPLOAD IS NOT WORKING

If you have any questions or concerns please contact Cleo Wade.